Automate the Admin: cut the repetitive busywork eating your team's day.
By the end of this 60-minute session every owner in the room knows exactly which tasks their business should stop doing by hand, and has seen one automation built live.
Art Berezovskis
Founder of ApexRun AI, the AIOS Implementation Partner for owner-operated businesses across the GTA. Art builds the systems that capture every lead, follow up instantly, and bring past customers back.
This is education, not a sales pitch. The frameworks in the room are the same ones that run inside live client engagements, including content and lead systems for OnTrac and a document-automation system for a GTA mortgage brokerage that cut file review from hours to under a minute.
Seven beats. One outcome.
Map the busywork
We open with a quick show of hands: how many tasks did your team do yesterday that a machine could have done instead? Intake, data entry, scheduling reminders, copy-paste between tools. We put a time number on what that costs across the year.
Why it keeps happening
It is not a motivation problem. Staff are busy, context-switching constantly, and nobody has had the hour to ask whether the task should exist at all. We name the pattern.
The automation candidates
Four categories that cover 80 percent of service-business admin waste: intake and onboarding, scheduling and reminders, follow-up and reporting, and copy-paste between apps. We walk each one.
Show one build end to end
A live demonstration of a real intake-to-CRM automation: the form fills, the record is created, the follow-up message goes out, and the owner sees it all happen in under two minutes. No coding. No IT department.
The build economics
Specialist agencies price scoped automation builds from $3,000 for a single workflow up to $15,000 or more for multi-step systems, with ongoing support typically $500 to $2,000 a month. We explain what drives cost and when it pays back.
Do this Monday
Three things any business can start this week without a budget: list your five most-repeated manual tasks, time one of them for a week, and identify the one handoff that loses information every time.
Q and A
Bring your real workflows and we will work them in the room.
Admin waste is a number, not a feeling.
We calculate the cost of manual tasks from your own team size and hourly rate, so you leave with your number, not a brochure average.
The time-gain finding
Canadian SMEs using generative AI report gaining an average of 2.05 hours per day while investing 0.97 hours, a ratio of more than two to one. Source: CFIB member survey, February 2026, n=1,379. This is member-reported survey data from an advocacy organization, not an independently audited study. We present it that way in the room.
The busywork cost formula
Illustrative ApexRun model: 5 staff, each losing 1 hour per day to avoidable admin, at a fully loaded cost of $30 per hour, equals $39,000 per year in tasks that could be automated. You plug in your own team size and rate. This is a model, not a measured result.
The adoption wave is already here
Nearly 45 percent of Canadian businesses now use generative AI in their operations, and 27 percent plan to increase AI investment in 2026. Source: CFIB, April 2026 member survey. The businesses that figure out the workflow layer now will not be playing catch-up in two years.
A plan, not vague inspiration.
Your five automation candidates
You leave with a short list of the tasks in your own business that are the clearest candidates for automation, named and ranked.
The economics, honestly
What scoped automation builds actually cost, what ongoing support looks like, and how to judge whether the payback is there for your volume.
Three things to do this week
Concrete first steps that require no budget and no vendor conversation.
A way to see your full picture
A 2-minute AI-Readiness Scorecard and an optional Free CEO Audit if you want a plan for your specific business.
Move the sliders. See your own number.
A quick model of what reclaiming your time is worth. Adjust it to your business and watch the annual impact update live.
Annual impact
$0
money saved + new revenue from your freed time
Hours back per week
20 hrs
freed from busywork — ready for you to redirect
Of that time
40% becomes new client work / business growth
the rest is recovered margin and breathing room
Fires extinguished
fires your practice deals with per week — fading as automation rises
See your own automation number.
Want the plan for your specific business? Book a Free CEO Audit. We look at your biggest time and revenue leaks together. No pitch, no obligation.
Book my Free CEO Audit →Prefer to start smaller? Take the free 2-minute AI-Readiness Scorecard.
Run a chamber, BIA, or association? This session is complimentary for your members. Send the details and we will lock a date.
Prefer to talk it through first? Book a 15-min fit-check →