Get 80% of your practice's busywork off your plate — in 6 weeks.
An AI Operating System wraps around your practice — handling client communications, reporting, and documentation for you, on Telegram. You ask, it executes. No new software for the team to learn.
Quick fit-check
Is AIOS for your practice?
Check the boxes that apply. If you tick 3 or more, your practice will see meaningful impact in the first 6 weeks.
0 of 8 ticked. Tick 3 or more for a strong fit.
Your practice will benefit from AIOS.
Practices that match this many of these signals typically see meaningful weekly hours-back within 12 weeks of go-live. Your next step is the free 60-min CEO Audit — we'll map your specific numbers live on the call.
Book your free CEO Audit →What does 80% automation mean for YOUR practice?
Slide your numbers. See the impact before you book the call.
Annual impact
$0
money saved + new revenue from your freed time
Hours back per week
20 hrs
freed from busywork — ready for you to redirect
Of that time
40% becomes new client work / business growth
the rest is recovered margin and breathing room
Fires extinguished
fires your practice deals with per week — fading as automation rises
Conservative estimates based on industry-typical admin overhead in health & beauty practices (~25% of revenue) and a 40% conversion of freed time into revenue-producing activity. Your actual numbers will be mapped specifically during the audit.
If your day looks like this, you're not running a practice — you're putting out fires.
Front-desk drowning in client intake forms and consult prep before 9am
After-hours booking inquiries die in voicemail — DMs go unanswered when staff feels like it
Recall and rebooking sequences slip the moment your booking person is on vacation
Memberships and packages quietly hit cap — clients don't know there's more to buy
You're pulled into operations on weekends instead of doing the actual treatments / consultations
Hiring more front-desk staff doesn't fix the system — it just hides the problem
Your AI staff lives in Telegram. You ask. It executes.
Already in your pocket. Already in your team's pocket. Now there's a 24/7 staff in there too.
• Sarah K. (Botox follow-up)
• Mike T. (IV drip)
• Anna P. (consult)
All texted to rebook. 2 already replied with new times.
Updated booking calendar.
• 31 facials / hydration
• 22 follow-up consults
• 14 lapsed members
Awaiting your confirmation.
• 28 likely auto-renew
• 14 high-churn-risk
Want me to send a personalized save-offer to the 14?
One tap to authorize batch.
Five layers. Built around your practice. Not a general-purpose chatbot.
The same system every AIOS deployment runs through — the artifacts in each layer are tuned to a wellness or aesthetic practice.
Context
Services menu, package & membership structures, provider schedules, treatment protocols, supplier list
Data
Booking platform pipeline (Mindbody / Boulevard / Vagaro / Zenoti / Phorest), revenue & utilization dashboard
Intelligence
Daily brief: treatment-room utilization, retention gaps, memberships expiring, new inquiries
Automate
AI front-desk (Retell), pre-visit intake (Voiceflow + n8n), recall & rebooking sequences (Make.com), package upsell automation
Build
Client education engine, referral-partner program, retail-attach automation, expansion-readiness dashboard
What it looks like, deployed.
A small sample. The Telegram interface is just the surface — under it, your practice's data is becoming legible.
• 14 patients booked
• 2 high-priority follow-ups
• 6 recall reminders queued for outreach
• 3 insurance pre-auths past 7 days — reviewing
Tap any to drill down.
Largest:
• BlueCross — $8,440 (137 days)
• Aetna — $5,790 (94 days)
• United — $4,210 (108 days)
Want me to start follow-up?
9:15 — Mr. Davis (follow-up)
10:00 — BLOCK (admin)
10:45 — Mrs. Park (consult)
…
3 no-shows last week from this slot — flagged.
Already texted Mrs. Park to confirm.
This week at a glance
Generated by AIOS · 09:14 today
Admin time per week (last 8 weeks)
Hours absorbed by AIOS instead of you
Generated by AIOS · 09:14 today
What you walk away with.
Concrete artifacts. Not slide decks. Everything below ships during the engagement and lives in your accounts.
After the Comprehensive Audit (4–6 weeks · paid engagement)
AIOS Blueprint document — every system mapped, prioritized, and costed
Live audit of your booking platform & current revenue gaps
Daily brief mockup — what your morning glance will look like
Layer-by-layer build proposal with timeline and signoff gates
All discovery transcripts and process maps in your shared drive
A go / no-go decision — with everything you need to make it
After Phase 2 — Build (3 months)
AI front-desk live — answering 24/7 in your voice
Daily brief running — utilization, retention gaps, expiring memberships
Automated recall, rebooking, and package upsell sequences
Telegram interface trained for your team — plain-English ops
Real-time dashboards across booking, revenue, retention
Trained models, automations, integrations — all in YOUR accounts
Stop after Phase 1 with the blueprint. Or continue into Phase 2. Nothing locked in. You sign off each layer before the next ships.
Why ApexRun AI? (the honest answer)
AI agencies are everywhere right now. Here's what makes this engagement different — and what to ask any vendor before you sign.
One purpose
Single-purpose firm
We don't build websites or run ad campaigns. We build AI Operating Systems. That's it. The methodology is repeatable because it's the only thing the team does.
Real tools
Production-grade stack
We compose proven enterprise tools — Retell, Voiceflow, n8n, Make.com, Relevance AI, Anthropic Claude — into a system tailored to your practice. Nothing is bespoke for the sake of bespoke.
Founder-led
Art runs every audit
Every Phase 1 audit is conducted by Art Berezovskis, ApexRun AI's founder. You get owner-level attention through the most decision-heavy weeks.
20 years in IT — 16 of those in IT Project Management, delivering projects up to $800M each on time, on budget, and to spec. Building AI solutions for the last 3 years.
How we keep this safe and predictable
Phase 1 audit produces a complete written blueprint BEFORE anything is built. You see exactly what would ship and what it costs — at zero financial commitment.
Phase 2 builds layer by layer. After each layer ships, there's a signoff gate. Reject the work, change scope, or stop the engagement. Take the work product with you.
Everything trained or automated lives in YOUR accounts (Retell, Voiceflow, Make.com, your booking platform). If we ever stop working together, you keep all of it. We don't hold the keys.
"The 60-min CEO Audit is genuinely free. The Comprehensive Audit is paid — but if we don't deliver the blueprint, you don't pay."
What past deployments unlocked
Anonymized snapshots from practices we've worked with.
Med spa · ~$2.1M ARR
18 hrs/week — recovered
Front-desk overload during summer rush eliminated. AI receptionist answered 100% of after-hours inquiries; recall sequences reactivated 41 lapsed clients in the first 60 days.
audit complete in 5 weeks, full deployment in 11
Wellness center · 6 providers
$94K — package upsell
Memberships nearing cap were silently churning. Automated upgrade-offer sequence (sent only on real upgrade triggers, never spam) generated $94K in upsell revenue across 8 months.
1 layer rebuilt. Owner now spending 3 fewer days/week on admin.
Aesthetic clinic · multi-location
30% — booking lift
After-hours inquiries previously lost to voicemail. AI front-desk now captures 24/7, qualifies, books appointments. New-client booking rate up 30% in first quarter post-launch.
no new staff hires required.
Your data stays yours.
HIPAA-ready architecture
Data encrypted in transit + at rest. BAA available. Role-scoped access controls throughout.
You own the model
All intelligence trained on YOUR data lives in YOUR account. Nothing locked to ApexRun infrastructure.
Audit trail
Every AI action logs who/what/when — defensible for compliance review.
Connects to the systems you already run.
Mindbody
Boulevard
Vagaro
Zenoti
Phorest
Pabau
Aesthetic Record
Mangomint
Don't see yours? Most APIs work — checked during the audit.
Common questions
How is this different from the 'AI agencies' I keep getting cold-emailed by? +
Most AI agencies sell you one tool — a chatbot, a workflow, a bolt-on. We build the operating system that everything plugs into: knowledge of your practice, live data, daily intelligence, automations, and growth-tier capacity. The agency-bolt-on approach is what got the industry to '95% of AI pilots stall.' This methodology is built around that failure mode.
What are the audit stages — what's free and what's paid? +
Three stages, depending on where you are. (1) The 15-min Intro Call is a free fit-check — Art walks through the AIOS framework and you decide together whether it's worth going deeper. (2) The 1-hour CEO Audit is free for solo practices (single-owner shops) — Art delivers a focused strategic plan against your specific practice. (3) The Comprehensive Audit is a paid 4–6 week engagement for multi-staff practices — Art interviews every major stakeholder and team member, maps every system, and produces a full implementation blueprint. Free stages give you strategic insight; the Comprehensive Audit gives you the implementation plan ready to build against.
Do I have to commit to anything beyond the free stages? +
No. The 15-min Intro Call and the 1-hour CEO Audit are both free with zero commitment. After either, you can: (1) walk away with the insight, (2) book the paid Comprehensive Audit (4–6 weeks, multi-staff practices), or (3) skip straight to a build conversation if you've already mapped your priorities.
Will my front-desk staff need to learn new software? +
No. The system lives inside Telegram — something already on everyone's phone. Your team interacts with it the same way they'd message a colleague. No new logins, no new dashboards.
Does it work with my booking platform? +
We integrate with Mindbody, Boulevard, Vagaro, Zenoti, Phorest, Pabau, Aesthetic Record, Mangomint, and most others via API. Your specific platform is verified during the audit before any build begins.
What about HIPAA / compliance for clinical work? +
The architecture is built HIPAA-ready: data encrypted in transit and at rest, BAA available, role-scoped access, audit trail on every AI action. For functional medicine, hormone therapy, IV clinics — anything operating under PHI — we map your specific compliance requirements during the audit.
How long until we see results? +
First automations typically run within 2–3 weeks of the build starting. The daily brief goes live on day one of the build. Most practices see meaningful weekly hours-back by week 12.
What if we want to stop? +
Everything built — automations, integrations, dashboards, your trained models — lives in your accounts, not ours. You own it. If you stop working with ApexRun, you keep everything that's already shipped.
What does it cost? +
Free: the 15-min Intro Call AND the 1-hour CEO Audit (for solo practices). Paid: the Comprehensive Audit — a 4–6 week engagement priced per practice based on size and scope; includes interviews with all major stakeholders and produces the implementation blueprint. Also paid: the Phase 2 Build, priced per practice based on the layers you choose to deploy. The ROI calculator above shows the typical impact range; the Comprehensive Audit delivers your specific number.
Pick the door that fits where you are.
Want to learn more first? Start with the 15-minute intro. Already know this is the direction? Go straight to the free 60-minute CEO Audit — we'll run YOUR numbers live on the call.
Looking for more information?
Quick walk-through of how AIOS works for practices like yours, what the audit and build look like, and whether your situation is the right fit. Zero pressure — most calls end with a clear "yes" or "no" on whether to go to the CEO Audit.
Ready to take the first step?
Bring last year's revenue and your top three operational frustrations. Art runs your numbers live, names the three highest-leverage AIOS layers for your practice, and ends the call with a working demo of one of them — built around your business, not a generic pitch.
If it lands, the next step is the Comprehensive Audit with your full team — that's the paid engagement that produces the implementation blueprint. The CEO Audit is genuinely free; no commitment to go further.
Refer a practice. Earn $1,000 + 10% revenue share.
If you know a wellness or aesthetic practice owner whose business could use this, introduce us. If they sign, you get paid.
01
You introduce
Make a warm intro via email — we'll take it from there.
02
They sign
They complete a paid AIOS engagement (audit → build).
03
You get paid
$1,000 cash bonus on signing + 10% of all revenue we collect from them, ongoing.